To certify and pay a Purchase Order from PO Maintenance, the entire amount of the PO must be certified. If only a portion of a Purchase Order needs to be certified, go to Certify for Payment.
Click the PO Maintenance Quick Access Button or click the Options Menu, Purchase Order Maintenance to access PO/Maintenance.
Use the Fund Slider to select the Cash Fund in which you want to work.
Select Item: Begin typing the PO Description or PO Number in which you want to work. This is a lookup tool that performs an incremental search. There will be a slight delay as it searches for the data. After the criteria is located, a Drop Down List Box will display. Use the Drop Down List Box to enter the PO.
Click 
.
The Certify and Pay Form will appear.
Use the Drop Down List Box to enter the Payee.
Click 
next to the Invoice
Row Header.
Input Specifications are as follows:
Invoice No: Enter the Invoice Number. Verify that a duplicate Invoice Number is not entered. The system will NOT allow you to enter a duplicate Invoice No.
Invoice Date: The system defaults the Invoice Date to the Current Date. If you would like to change the date, use the Drop Down Calendar Box or type to enter the Invoice Date.
Amount: Enter the Amount for the Invoice.
Date Entered: The system defaults to the Date Entered to the Current Date. If you would like to change the date, use the Drop Down Calendar Box or type to enter the Date Entered.
Receiver: The system defaults to the current User. If you would like to change the user, use the Drop Down List Box.
Date Received: The system defaults the Date Received to the Current Date. If you would like to change the date, use the Drop Down Calendar Box or type to enter the Date Received.
Click 
.
The Print Payment form will appear.
Layouts: If a Payment was designed (Options Menu/Setup/Design Reports), use the Drop Down List Box to select the Layout for this Payment.
Click 
to print the payment.