.Home > Quick Access Buttons > Student Maintenance > How to Add a Student
Click the Student Maintenance Quick Access Button.
The Student Maintenance Screen will appear.
Click .
The Student Finder Screen will appear.
Input specifications are as follows:
You may enter the search criteria into one field or multiple fields.
Last Name: Enter the Student's Last Name.
First Name: Enter the Student's First Name.
Alternate Last Name: Enter the Student's Alternate Last Name, if applicable.
Alternate First Name: Enter the Student's Alternate First Name, if applicable.
Student UID: Enter the Student's Identification Number.
State Pr ID: Enter the Student's State Defined Identification Number.
SSN: Enter the person's Social Security Number.
Click 
.
The search results will display in the Student Finder Grid at the bottom of the page.
If the correct student does not appear
or no names appear, click 
next to the Student Finder Grid.
The New Student Presenter Form will appear.
Input specifications are as follows:
Student UID: This is the Student's user-defined identification number.
SSN: Enter the Student's Social Security Number. If you enter a Social Security Number for the Student, the SSN will be displayed masked with the * character wherever the SSN is displayed within the application. Therefore, it will display as *********. If you do NOT enter a SSN, the field will display as blank.
Note: The SSN will display this way ONLY if the user is NOT assigned rights to view the SSN in the Account Management Application.
First Name: Enter the Student's First Name.
Middle Name: Enter the Student's Middle Name.
Last Name: Enter the Student's Last Name.
Suffix: Enter the Student's Suffix, if applicable.
Hispanic/Latino: Check the Check Box if the student is of Hispanic/Latino decent.
Race Code: Use the Drop Down List Box or type to enter the Contact's Primary Race.
Other Races: Check the Check Box(es) if other races apply.
Gender: The system defaults to U. However, you may use the Drop Down List Box or type to enter the Student's Gender.
DOB: Use the Drop Down Calendar Box or type to enter the Student's date of birth.
Date of Birth Verification: Use the Drop Down List Box or type to enter how the student's DOB was verified.
Birth Place: Enter the city where the student was born.
State: Use the Drop Down List Box or type to enter the state where the student was born.
Country: The system defaults the Country to US. However, you may use the Drop Down List Box or type to enter the Country where the student was born.
Countries
of Citizenship: The system defaults to the United States. However,
you can use the drop down list box to change the Country, if necessary.
To add another Country, click 
and then use the drop
down list box to enter the Country.
Languages:
Click
next to the Person Language Grid.
A line will appear in the grid.
Primary: Check the Primary Check Box if this is the Student's Primary Language spoken.
Language: Use the Drop Down List Box or type to enter the Student's Language Code.
Fluency: Enter the Instructor's Fluency ability.
Language Type: Use the Drop Down List Box or type to enter the Language Type.
NOTE: You may enter a duplicate Language Code in the Language Field and then enter a DIFFERENT Language Type, if necessary.
(If you need to delete
a Language, simply select the Language from the Person Language Grid.
The selected Language is highlighted in blue. Then, click 
. A confirmation screen
will appear. Click 
.)
Grade: Use the Drop Down List Box or type to enter the grade the student is currently in.
Entry Code: Use the Drop Down List Box or type to enter the Enrollment Code for the student.
Entry Date: The system defaults the Entry Date to the current day. However, you may use the Drop Down Calendar Box or type to change the date, if necessary.
Basis of Admission Code: Use the Drop Down List Box or type to enter the Basis of Admission Code for the student.
Core Curriculum: Check the Check Box if the student is to be enrolled in the Core Curriculum classes. If the student is not to be enrolled in Core Curriculum classes, do not check the Check Box.
Previous School: Enter the school the student previously attended.
Add Transportation: The system defaults the Add Transportation Check Box to checked. This indicates that a Transportation Record is to be created for the student. If you do not want to create a Transportation Record for the student, un-check the Check Box.
Note: If the Add Transportation Check Box is selected, you must enter the following information:
Funding Code: Use the Drop Down List Box or type to enter the current transportation code by which the student is being transported.
Bus to Site: Enter the bus number by which the student is currently transported to the Site.
Bus to Home: Enter the bus number by which the student is currently transported to Home.
Click 
to
save the Student and add another.
Click 
to save the Student.