.
The Certify Button allows you to edit, close, or reclassify a Purchase Order. In addition, the system will allow the addition of new item(s), change order/reclass, or close Purchase Item(s).
Click the Certify for Payment Quick Access Button or click the Options Menu, Certify for Payment to access Payments/Certify for Payment.
Select Vendor: Begin typing the Vendor Name, Number or Vendor Search in which you want to work. This will display all transactions for the Vendor for which you searched. This is a lookup tool that performs an incremental search. There will be a slight delay as it searches for the data. After the criteria is located, a Drop Down List Box will display. Use the Drop Down List Box to enter the Vendor.
OR
Select by PO: Begin typing the PO Description. This will display all transactions for the Vendor of the PO for which you searched. This is a lookup tool that performs an incremental search. You may search for a Purchase Order by Number, Description, Vendor Number, Vendor Name or the Vendor Search Description. There will be a slight delay as it searches for the data. After the criteria is located, a Drop Down List Box will display. Use the Drop Down List Box to enter the PO.
From here, you can view all transactions for the Vendor before proceeding with the certification (i.e., existing invoices, invoices that have been paid to this Vendor, etc.).
Alternate Payee: If you want to enter an Alternate Payee, begin typing the Vendor Name, Number or Vendor Search for whom you want to designate as the Alternate Payee. Select the appropriate Vendor from the Drop Down List Box.
Click .
NOTE: If you used the Select Vendor search above, the System will pull up ALL Purchase Orders for the selected Vendor for certification.
If you used the Select by PO search above, the System will only pull up the selected Purchase Order for certification.
If you have an Alternate Payee entered for the Vendor, the Choose Payee Form will appear and allow you to choose the correct Vendor for payment.
Select the Purchase Order from the Purchase Order Grid that you want to Certify.
The selected Purchase Order will be highlighted in blue.
NOTE: The Available Amount is ANY amount that has NOT been certified for this Purchase Order.
Click
next to the Purchase Order Grid in order to certify the Total Available
Amount of the Purchase Order.
Click 
.
If you certify a Purchase Order in error, click Uncertify.
Click 
if you want to save and close the Purchase Order. This will only close
any uncertified Available Amount
on the Purchase Order.
A confirmation will appear. Read the confirmation.
Click 
to continue.