.
Click the Certify for Payment Quick Access Button or click the Options Menu, Certify for Payment to access Payments/Certify for Payment.
Select Vendor: Begin typing the Vendor Name, Number or Vendor Search in which you want to work. This will display all transactions for the Vendor. This is a lookup tool that performs an incremental search. There will be a slight delay as it searches for the data. After the criteria is located, a Drop Down List Box will display. Use the Drop Down List Box to enter the Vendor.
OR
Select by PO: Begin typing the PO Description. This will display all transactions for the Vendor of the PO. This is a lookup tool that performs an incremental search. You may search for a Purchase Order by Number, Description, Vendor Number, Vendor Name or the Vendor Search Description. There will be a slight delay as it searches for the data. After the criteria is located, a Drop Down List Box will display. Use the Drop Down List Box to enter the PO.
Click .
Note: If you used the Select Vendor search above, the System will pull up ALL Purchase Orders for the selected Vendor for certification.
If you used the Select by PO search above, the System will only pull up the selected Purchase Order for certification.
Select the Purchase Order from the Purchase Order Grid.
Select the Purchase Order Item from the Purchase Order Grid.
Select the Purchase Order Item Detail from the Purchase Item Details Grid that you want to Certify.
The selected Purchase Order Detail Item will be highlighted in blue.
Click by the Purchase Item Detail
to pay the entire Purchase Item Detail.
Certified Amount: If you want to certify the Total Available Amount, simply click the Certify Button. If you want to certify a certain amount, enter that amount in the Certified Amount Field and click Certify. If the amount is less than the Available Amount, the system will add a new line with the adjusted balance. If the certified amount is greater, the system will automatically encumber the additional amount for that Purchase Order.
Click 
.
If you certify a Purchase Item Detail in error, click Uncertify.
Click 
if you want to save and close the Purchase Order. This will only close
any uncertified Available Amount
on the Purchase Order.
A confirmation will appear. Read the confirmation.
Click 
to continue.