.Click the Options Menu, Vendor Maintenance to access Vendors/Maintenance.
Click
.
The Vendor Form will appear.
Input Specifications are as follows:
Vendor No: The system will assign the next Vendor Number available. The system will NOT allow duplicate Vendor numbers.
Federal Tax ID: Enter the Federal Tax ID. Note: Only users with the VendorFederalTaxIDReaderWriter Role will be allowed to input this field.
Name: Enter a Name for the Vendor.
Vendor Search: The system will automatically enter the Vendor Search Field whenever you enter the Vendor Name. However, you may edit this Field. This is the search criteria you would like the system to use whenever a user is searching for a Vendor.
Vendor Type: The system defaults the Type to C - Company. If you want to change the type, use the Drop Down List Box to enter P - Person or E Pay C - E Pay Company or E Pay P - E Pay Person.
Alternate Payee: If this Vendor is an Alternate Payee, check the Check Box. Note: If you designate a Vendor as an Alternate Payee, the System will allow you to select them when certifying a Purchase Order for payment.
1099: Check the 1099 Check Box if you are required to issue a 1099 for this Vendor.
Allow Payment: The system defaults the Allow Payment Check Box to checked. If you do NOT want to allow payment for this Vendor, un-check the Check Box.
Last Year of NKA: Enter the Last Year of the Non-Kick Back Affidavit.
Active: The system defaults the Active Check Box to checked. If the Vendor is inactive, un-check the box.
Comments: Enter Comments, if applicable.
Phone Number: Enter the Phone Number.
Alternate Phone Number: Enter an Alternate Phone Number, if applicable.
Fax Number: Enter the Fax Number.
Email: Enter the Email Address. NOTE: If your district utilizes the Warehouse application, the email entered here determines who will receive the notification for low inventory on an item.
Address Line1-3: Enter an Address for the Vendor.
Note: The Address entered here will print on the Purchase Order or Warrant for this Vendor.
City: Enter the City.
State: Use the Drop Down List Box or type to enter the State.
Zip: Enter the Zip.
Country: Use the Drop Down List Box or type to enter the Country.
Click
.
OR
Click
to save and add another Vendor.